BYLAWS OF PAST PLEASURES CAR CLUB
Article 1. NAME AND LOGO
Sec. 2. The club logo shall be (PAST PLEASURES CAR CLUB) with a jacket logo to include the club name and a flamed ’32 roadster.
Article II. PURPOSE AND OBJECTIVES
Sec. 1. The Past Pleasures Car Club is a group of individuals dedicated to the preservation and common love for automobiles, music, and fun-filled life styles of the 1950’s and 60’s. The Club shall be non-commercial, nonsectarian, and nonpartisan. The name of the club or the names of any members in their official capacities shall not be used to endorse or promote a commercial concern or in connection with any partisan interest or for any purpose not appropriately related to the promotion of the objectives of the Club.
Sec 2. Formed in January 1979, the Club members participate in automobile related activities to include cruises, picnics, shows, rod runs, and additionally, supports other car clubs events and is a sustaining member of the Inland Empire Car Club Council.
Sec. 3. Monthly Cruise Night
a. The Club sponsors a monthly car cruise on the first Friday of each month, April through November, for the purpose of promoting the Club, the community, the media, law enforcement agencies, the state legislature, and creating a goodwill atmosphere for other clubs and individuals to show their cars. Trophy Plaques are presented to individuals whose car has been selected for a specific award. Club members cars may be shown, but they will not be eligible for the awards because our Club sponsors the show.
Sec. 4. Annual Show
a. The Club may sponsor an annual benefit car show sometime during each year to be called the (Subject to change) Fun Run and Classic Car Show. The purpose of this show is to raise funds for a specific charity.
Sec. 5. Non-Profit Status
a. The Club is a non-profit organization and is irrevocably dedicated to charitable purposes and no part of the net include or assets of this club shall ever inure to, or cause profit to, the benefit of any officer, director, or member thereof or to the benefit of any private persons.
Article III. MEMBERSHIP
a. Full Club Membership – Must be a legal adult (i.e. 18 years old).
b. Associate Club Membership – For those enthusiasts under the age of 18. They may participate in all Club activities, but are not permitted to vote at Club Business Meetings.
c. A full member and associate member should be a person of good character, fellowship and sportsmanship; an upstanding citizen with willingness to actively participate in Club activities, membership and business meetings, and must have completed and submitted a Club Membership Application and paid the appropriate dues.
d. Surviving Spouse Membership – Applies to families that the primary member has passed away. The Surviving Spouse may remain as a non- paying member until such time as they wish to become Full Club Member again or decide to drop their association with the Club. They may participate in all Club activities, but are not permitted to vote at Club Business Meetings.
e. Honorary Membership – Prospective Honorary Members shall be nominated and approved by the general membership during a regular Club meeting. Honorary Members should be members of our community who have been long standing promoters, enthusiasts, and supporters of our Club. They may participate in all Club activities, but are not permitted to vote at Club Business Meetings.
f. Any Club member who regularly commits unsafe driving acts or whose personal conduct is otherwise detrimental to the purposes and reputation of the Club may be suspended or expelled from membership in the Club. Suspension or expulsion must be accepted by a majority of the members present at a regular monthly business meeting. Prior to any suspension or expulsion hearing, the person in question shall be notified by letter of the date, time and items to be considered at the intended hearing.
Sec. 2. The Past Pleasures Car Club Membership Application is an addendum to the By-Laws.
Article IV, MEETINGS
Sec. 1. There shall be an official business meeting, open to the general membership, once each month. The time and day shall be decided by the membership.
Sec. 2. Directors committee meetings and organizational meetings may be held as often as necessary to conduct their business.
Sec. 3. A majority of the Club members present shall constitute a quorum.
Sec. 4. All business meetings shall be run according to Robert’s Rules of Parliamentary Procedure.
Sec. 5. Agenda for business meetings.
a. Call to order by President
b. Introduction of visitors
c. Approval/correction of the minutes of the previous meeting
d. Approval of Treasurers report
e. Reading of correspondence
f. Directors reports
1. Membership Director
3. I.E.C.C.C. Co-Representatives
4. Monthly Cruise Director
5. Club Activities Director
6. Annual Show Co-Directors
g. Old Business
h. New Business
Article V. DUES
Sec. 1. Annual nonrefundable dues for continuing members shall be due and collected at the first business meeting in January of each year. Members not paying dues at that meeting will be sent a letter to remind them of their commitment. Dues not paid by February 15, shall be considered delinquent and said members shall be dropped from membership.
Sec. 2. a. New Member Dues shall be $25 per family. Said fee shall include one Club membership T-shirt and one Club window decal.
b. Club Membership Renewal – Annual dues shall be $20.00 per family. Said fee shall include one Club membership T-Shirt.
c. Associate Club Membership – Annual dues shall be $15.00. Said fee shall include one Club membership T-Shirt.
d. Anyone joining after October of any given Year, their dues shall apply to the following year also. Additional Club membership T-Shirts are available at the current Club cost.
Article VI. BOARD OF DIRECTORS
Sec. 1. Officers of the Club shall be:
e. Immediate Past President
Sec. 2. Directors of the Club shall be:
a. Membership Director
c. Inland Empire Car Club Council Co-Representatives (2)
d. Monthly Cruise Director
e. Club Activities Director
f. Annual Show Co-Directors (2)
Sec. 3. Additional Officers and Directors may be added as the need occurs
Article VII. ELECTIONS
Sec. 1. The privilege of holding office on the Board of Directors shall be limited to members of the Club whose dues are paid and otherwise in good standing.
Sec. 2. Nominations for Officers on the Board of Directors shall be held at the November business meeting.
Sec. 3. Election of Officers to the Board of Directors shall be held at the December business meeting.
Sec. 4. In the event an elected officer or appointed director cannot fulfill their term of office, the Board of Directors shall appoint an elected officer or appointed director to fill that office until the next regular election.
Sec. 5. Officers and Directors shall serve for the term of one year or until their successors are elected or appointed. No officer shall be eligible to the same office for more than two consecutive terms or hold more than one elected office.
Sec. 6. The term of office for all members of the Board of Directors shall be from January 1st to December 31st of the same year.
Article VIII. DUTIES OF OFFICERS
Sec. 1. PRESIDENT – Serves as Chairperson at all meetings. Provides continuity and coordination to all functions. Acts as Master of Ceremonies during Cruise Night and Annual Show festivities, presentations, etc. Must keep meetings orderly and to the point so Club business will get accomplished in a timely fashion. Appoint Directors and other committees as necessary and be an ex-officio member of all committees. Coordinates the Officers, Directors, and Committees of the Club in order that the goals of the Club will be met.
Sec. 2. VICE-PRESIDENT – To be aware of the duties of the President and to serve as Chairman of meetings in the absence of the President. Serve as the Officer-in-Charge of the Monthly Cruise Night Director and their duties.
Sec. 3. SECRETARY – Shall record the minutes of the meetings of the Club, prepare copies of the minutes for distribution at the next business meeting, handle all Club correspondence, keep all records and issue the notice for election of Officers. Provide copies of the Club By-laws for all members.
Sec. 4. TREASURER –
a. The Treasurer deposit and keep the funds of the Club in a specified bank account, make payments from the Club account as necessary and present a written statement of account at every business meeting of the club. Keep such permanent books of account and records as shall be sufficient to establish the items of gross income, receipts and disbursements of the Club, including a specifically, the number of members and the dues collected from the members. Such books of account and records shall at all reasonable times be open to inspection by an officer of the Club.
b. All moneys spent between the amount of $50.00 and $100.00 shall first be approved by a majority vote of the Board of Directors. Any moneys spent about $100 must first be approved by a majority vote of the general membership at any regularly scheduled business meeting. All expenditures shall have receipt. All membership dues shall be collected by the Treasurer who shall deposit said funds to the Club bank account, file a written report to the membership and provide an accurate updated list to the Membership Director.
c. Shall make arrangements for Club name tags for all members to purchase one.
d. Shall turn over to the Auditor all checking account ledgers, bank statements and any other pertinent documents necessary for the completion of an audit of the Clubs financial transactions and records. This official audit shall be done twice a year. The first audit shall be after the June business meeting and before the July business meeting. The second audit shall be after the December business meeting and before the January business meeting.
e. Make an annual financial report to the Club which includes gross receipts and disbursements for the year.
Article IX. DUTIES OF DIRECTORS
Sec. 1. MEMBERSHIP DIRECTOR – Appointed position. Keeps a complete list of current membership and provide copies as needed for members. Provide copies of the Club Membership Application for potential new members. Collect new member applications and submit them to the membership. Provide new member certificates for all new members as well as be the custodian of the Club T-Shirts. Coordinate with Treasurer for accurate list of dues paying members.
Sec. 2. HISTORIAN – Appointed position. Assemble and preserve a record of the activities, achievements, amounts of funds raised for which charities, all important documents, papers, letter, awards and trophies received by the club. Keep a picture album of Club events along with notes on the event and the participants. If and when an appropriate display case for these items is prepared, the Historian shall be custodian of that case and its contents.
Sec. 3. INLAND CAR CLUB COUNCIL CO-REPRESENTATIVES (2) – Appointed positions. They are to attend the monthly business meetings of the Council and act as liaison between the Club and the Council. Information about events of the Council shall be brought back to the Club and information about Club events shall be taken to the Council and our annual show put on the Council calendar. Representatives should make sure that the Club operates within the guidelines and the by-laws of the Council in order to have our Club events sanctioned by the Council is picked up in time for our annual show. Keep the Club informed of times, dates and responsibilities regarding the annual car show sponsored by the council.
Sec. 4. MONTHLY CRUISE DIRECTOR – Appointed position. Report to the Vice-President regarding all aspects of the Monthly Cruise Night. See that the parking lot is secured, the standards are in place, persons are designated to park cars, the raffle is set up, registration is set up, judges for show are designated, DJ is secured, persons designated to monitor skateboards, bicycles, inline skaters, ect., to insure that provisions have been made to have the show plaques at the Cruise Night, and designate a crew for parking lot cleanup following the show.
Sec. 5. CLUB ACTIVITIES DIRECTOR – Appointed position. Be responsible for coordinating Club activities (i.e., Club runs and cruises, social gatherings, etc.)
Sec. 6. ANNUAL SHOW CO-DIRECTORS (2) – Appointed positions. Be responsible for coordinating the various committees in order to produce the annual show.
Sec. 7. AUDITOR – The Auditor shall be responsible for conducting official semiannual (June 30th and December 31st) audits of the Clubs financial transactions and records. The office of Auditor shall be someone other than the Treasurer and preferably someone not currently holding an office on the Board of Directors.
a. An official audit shall be conducted after the June business meeting and the completed written audit presented to the Board of Directors prior to the July business meeting.
b. The first audit shall be conducted after the June business meeting and the competed written audit presented to the Board of Directors prior to the July business meeting.
c. The second audit shall be conducted after the December business meeting and the competed written audit presented to the Board of Directors prior to the January business meeting.
d. Immediately upon the resignation of the Treasurer at any point before the end of their term, and additional audit shall be conducted.
e. The clubs financial books may be audited at ay time for good cause.
Sec 8. GENERAL DUTIES OF ALL DIRECTORS –
a. During any specific activity or event that any Director is conducting, a record of all activities and an accounting of all expenditures shall be kept in detail. When the activity or event is closed, a complete report shall be filed with the Club, including an income and expense statement when appropriate.
b. All members of the Board of Directors shall file a report of their activities at the end of the year. This information will be passed on to the next person holding that office so that they may have some material to operate from for the next term.
c. Upon the expiration of the term of office or in case of resignation or termination, each member of the Board of Directors shall turn over to the President, without delay, all records, books and other material pertaining to the office and shall return to the Treasurer, without delay, all funds and materials belonging to the Club.
Article X. GENERAL INFORMATION
Sec. 1. Club jackets, T-Shirts, Logos, etc. – The use of any Club contrivances shall be limited to active dues paying members and their immediate family.
Sec. 2. Club jackets and Club Logo may be ordered from Sport Shack in Yucaipa. Only persons whose names appear on the approved membership list may use the Club Logo on jackets.
Sec. 3. T-Shirts and name tags may be ordered through the Treasurer.
Sec. 4. Club business cards may be picked up from the President or Secretary.
Article XI. BY-LAWS AMENDMENT PROCEDURE
Sec. 1. The Board of Directors may at any time, call a By-Laws Amendment Committee for the purpose of changing or updating these by-laws. The proposed changes shall then be brought before the general membership for majority approval.
Sec. 2. Any current member or members may propose an amendment to these By-Laws. They must provide a written petition with the proposed changes and have said petition signed by 30% of the current active membership in order for the petition to be brought before the Board of Directors for consideration. After evaluation by the Board, the proposed amendment may be brought to the general membership for consideration and vote. If the Board vetoes the 30% petition, it must then be signed by 50% of the membership and may be brought before the general membership for consideration and vote without Board consideration.